(1) All invitations to tender must contain
sufficient information to enable potential tenderers to prepare their tenders
and shall include the evaluation criteria to be used. Where goods, services or works to be procured cannot be described
in detail in the advertisement, additional information must be readily
available from the agency or a government website.
(2)
The overall evaluation criteria shall be value for
money, which may not necessarily be the lowest cost.
(3)
All invitations to tender must allow reasonable time
for potential providers to respond.
(4)
Where necessary, the tender authority
may require that tenderers remit with their tenders a tender deposit.
(5)
All tenderers or their representatives shall be
invited to the opening of tenders. The Tender Board
Secretary and one other board member shall open all tenders received by the final date and
time and must record details in a Tender Register.
(6)
Tenders received after the final date and time shall
not be admitted for consideration.
(7) An Evaluation Committee appointed under provision 23(8) or 24(9) shall consider and evaluate the tenders and submit a written report on the process and outcome of their evaluations to the relevant Tender Board.
(8) Approval of the relevant tender board is required before a contract is awarded to the successful tenderer.
(9)
All tenderers must be formally
informed of the outcome of the tender.
(Financial Instructions 2005 s(16))