- Two stocktaking
officers (other than the stock-keeper) nominated by the TMA Manager
shall conduct a stocktake on TMA stocks at least once a year.
- The stocktaking
officers must ensure that:
o
stocks are properly stored;
o
actual stock corresponds to supporting records;
o
records are properly maintained and up to date.
- The stock-keeper
must be present when the stocktaking officers are verifying stock
under his/her care.
- The
actual stock on hand shall be listed on the stocktake sheet. This sheet
shall provide the following details:
o
identity and number of stock physically verified;
o
cost price of verified stock.
- Each
stocktake sheet must be dated and certified by the stocktaking officers.
- Within
3 days after the end of the stocktake, the stocktaking officers
must prepare and sign a stocktake report and submit it to the TMA
Manager, with a copy to the Accounting Head. The report must
outline:
o
any discrepancies between actual stock and supporting
records;
o
whether any stock is obsolete or unserviceable;
o
explanations from the stock-keepers if relevant.
- The TMA
Manager must submit any losses of stock for recovery or write-off
action in accordance with Part 14 of the Manual