Recording of Commitments

All local purchase orders, indents and other commitments of funds are to be recorded in the financial management information system or a commitment ledger immediately after they have been approved.

(Financial Instructions 2005 s(18))

Recording of Commitments

• The Accounting Head must maintain a Commitment Ledger in which he/she shall record all known commitments.
• The Commitment Ledger must have the following details:

o the LPO or indent number;

o the date the commitment was incurred;

o the amount committed;

o the balance available;

o the invoice number (where applicable);

o the cheque or journal voucher number (where applicable).

• The Accounting Head must ensure that the Commitment Ledger is entered up to date.

(Proforma Finance Manual)