Implementing the Business Plan

Purchase of Stock

• The purchase of stock required for trading or manufacturing must be carried out in accordance with the procurement procedures in Part 2 of the Manual.
• Similarly, all stock purchased must be recorded in an inventory register in accordance with inventory procedures in Part 8 of the Manual.

Work in Progress

• The production supervisor must record all manufacturing jobs on a job record sheet. The job record sheet shall provide the following details:

o job number;

o type of work carried out;

o number of hours spent on job;

o materials used.

• The job record sheet shall be prepared in duplicate. After completion of the job, the production supervisor shall sign the forms. The original form shall be forwarded to the TMA accounts officer for follow-up on payment while the other shall be retained by the production supervisor.
• The TMA accounts officer must maintain up-to-date and accurate ledgers which record:

o administrative and overhead expenditures incurred in operating the TMA;

o inventory items bought, processed and sold;

o sales and debtors;

o creditors and commitments;

o cash payments and receipts;

o property, plant & equipment values and depreciation costs.