- The banking
officer shall bank money received on a daily basis at least. The
lodgement form shall be prepared in triplicate detailing the deposits to
be made.
- The lodgement
forms shall be checked and signed by the accounts supervisor (who must not
also be responsible for collecting revenue). Cash to be
deposited shall be counted before the accounts supervisor signs the
lodgement forms.
- When
the banking officer lodges the deposit with the bank, the bank will
acknowledge receipt of monies by stamping and signing each lodgement form.
The bank will retain one copy and return the other two.
- The revenue
collector shall keep one lodgement form and attach the other form to
the cashbook.
- If
it is not practical to bank money daily i.e. if banking facilities are not
accessible or money received is less than $50, money may be kept
overnight, but it must be kept under lock and key in a safe or strong box.
- The safekeeper,
in the presence of the revenue collector, should count the money on
hand before entering the amount into the safe register. Money shall only
be removed from the safe when the banking will be done. The safekeeper
and revenue collector must sign the safe register when cash is
removed from the safe.