(1)
Specimen signatures of cheque and encashment
signatories, and details of any conditions of appointment, must be submitted to
the Chief Accountant.
(2)
The
Accounting Head must make all attempts to
issue stop notices for all cheques that have remained unpresented for more than
6 months.
(3)
Stale cheques (those which are at least 6 months old)
shall be reviewed each month to determine the need for a replacement
cheque. Where a replacement cheque is
not required, action should be taken to clear it.
(4)
If for some reason cheques continue to remain
unpresented for more than 12 months, stop notice action shall be waived and
action should be taken to clear them.
(5)
The Accounting Head must make all attempts to recover amounts that have been dishonored by
the bank.
(Financial Instructions 2005 s(40))